Apply to become a food vendor

5th Tallinn Street Food Festival 9th -10th of June, 2018 at Telliskivi Creative City

2nd Tartu Street Food Festival 16th– 17th of June, 2018 in Tartu Widget Factory

Tallinn Street Food Festival is Estonia’s largest, most influential and most exciting street food event that also spread to Tartu in 2017. Both festivals once again take place in June 2018. Street Food Festivals are accompanied by the TaDaa Festival! taking place in parallel with the food festival and bringing together people enjoying food experiences and an international variety of street artists.

Apply to become a food vendor
We choose exciting and original food vendors offering high-quality food to participate in the Tallinn Street Food Festival. Applying will open within a few weeks. The food vendors interested in participating are expected to introduce themselves and the food they offer as well as present ideas that will serve as the main criteria for our selection process.

After the completion of the competition, the organising team and experts will select the participants and compile a waiting list to replace vendors who give up their places.

Good foods for an Estonian celebration
The jubilee of the Republic of Estonia has inspired us, too! Upon applying we expect the vendor to present an idea for one delicious, special or even traditional dish, snack or drink that the vendor considers to suit best for a good Estonian jubilee celebration. There are no limits set on interpretation, using different cuisines, elements and creativity. Even what anyone could consider a good Estonian celebration – well, the only limit is the chef’s fantasy:) We suggest to let the local produce inspire you, if at all possible.

Application round is over!

Please read the following information and requirements for participation before applying. You can apply for both festivals using the same registration form and indicate in the form in which festivals do you wish to participate.

Info and requirements of application

General information

  1. Tallinn Street Food Festival takes place on the 9th of June at 11.00-19.00 and on the 10th of June at 11.00-18.00. Tartu Street Food Festival takes place on the 16th of June at 12.00-20.00 and on the 17th of June at 12.00-18.00. First and foremost we expect the participation of those food vendors who are prepared to open their kitchens on two days.
  2. The expected number of visitors in Tallinn is about 20 000, and about 12 000 in Tartu. Roughly a fifth of the guests on both festivals are foreign visitors.
  3. We will hand out a quarter of the places for food vendors on the competition. The rest of the places have been reserved for food vendors whom we have invited to participate from Estonia and abroad as well as caterers that operate in Telliskivi Creative City or Tartu Widget Factory on a daily basis.

Thinking green: our principles

  1. Tallinn and Tartu Street Food Festivals try their hardest to keep the environmental impact of the festivals as minimal as possible. Hence, food vendors at the festival are subject to several requirements and it is very important to us that those requirements are fulfilled. During the process of choosing our vendors, we prefer food vendors who share our views on keeping our environment clean.
  2. TSFF (Tallinn/Tartu Street Food Festival) calculates the carbon print of the festival. All of the food vendors are obligated to fill out a questionnaire concerning transportation (transportation means, distances) and waste management after the festival.
  3. TSFF’s environmental coordinator will notify all vendors of waste management rules at the festival in advance. Following the rules is obligatory for all food vendors. The organisers reserve the right to immediately suspend the vendor’s activities when they are found to be violating the rules.
  4. TSFF requirements for serving food and drink:
    1. drinks can only be served from deposit-subjected cups (the circulation is managed by Topsiring)
    2. food can only be served from reusable or biodegradable dishes, no exceptions allowed (the festival has several partners who are prepared to supply dishes fulfilling the requirements)
    3. This festival is free of plastic straws. Drinks can only be served with straws when the straws are reusable or biodegradable.
    4. The organisers reserve the right to immediately suspend the vendor’s activities when they are found to be violating the rules.
  5. TSFF assumes responsibility for sorting and organising waste management as well as supporting visitors in making environmentally friendly choices.
  6. We will reduce food waste and encourage all participants to donate any leftover food or ingredients to charity at the end of each festival day.

Requirements of application and selection criteria

  1. Food vendors, who are prepared to offer (street) foods that can be cooked on spot, are easily carried and consumed are expected to apply. We also expect applications from vendors, who offer sweets, ice cream, juices and smoothies or hot beverages. However, the organisers will limit the number of such vendors taking into account the concept of the festival.
  2. The sellers of ready-made products (packaged ready-made meals, packaged cookies, pastry, candy, packaged tea etc.) have the lowest priority of participating at the festival.
  3. No separate temporary vendor places will be allocated for selling solely alcoholic beverages at the festival (such as bars or beer tents). Alcoholic beverages may only be sold through food vendors at their vendor places, and if a vendor wishes to offer alcohol to visitors, we ask you to to cooperate with certain food vendors. TSFF only allows the sale of alcoholic beverages no stronger than 22 %.
  4. Food vendors have the obligation to offer at least one “light meal, snack or mini-dish” at the cost of 3 euros maximum for the visitor. The aforementioned dish must be reflected in the food vendor’s menu on the spot.
  5. We ask you to submit your idea for a Good Food for an Estonian Celebration upon applying as this serves as one of the main criteria in choosing our vendors. When the food vendor is chosen to participate, the food created based on the presented idea must also be offered at the festival.
  6. We expect the food vendors to be ready and capable of preparing and selling at least 400 units of food per day.
  7. Our festivals are international and approximately 20-25 % of our visitors are foreigners, so we expect our food vendors to be prepared for serving customers in English as well.
  8. Food vendors will be selected on the basis of the following criteria:
    1. whether the food vendor meets the requirements of application;
    2. any prior experience of cooperation at festivals organised in Telliskivi Creative City or Tartu Widget Factory;
    3. the uniqueness of the vendor’s choice of products, menu and layout as well as the thoroughness of the conception according to the information provided upon applying;
    4. The idea for the Good Food for an Estonian Celebration dish submitted to the competition

Deadline for submitting your application and vendor space fees

  1. The deadline for submitting applications is the 22nd of April, 2018, at 23:59. The participants will be chosen within two weeks after the deadline. We will also place some food vendors on a waiting list in case any of the participants choose to give up their spaces. We will notify the applicants and present a proposal of confirming their participation to those applicants who completed the competition successfully.
  2. Vendor space fees
    1. Standard tent place 3×3 metres or a space for a food truck (up to 3×7 metres), fees for larger spaces can be agreed upon beforehand.
      1. Tallinn – 250€ + VAT
      2. Tartu: 180€ + VAT
      3. Tallinn + Tartu: 400€ + VAT
    2. Fee for using electricity per one festival: 8€/kw + VAT (the maximum of kw-s allocated for the vendor is stated in the contract; the fee is based on the amount in the contract)
      1. Electricity overnight: 20€ + VAT
  3. Alcohol licence per festival: 50€ + VAT
  4. The fee includes a space on the festival grounds throughout the festival, electrical connection to the switchboard, waste management, security services, and drinking water from a water tank provided by Tallinna vesi.
  5. The participation fee does not include equipment, tent or any other caterimg supplies, neither can we offer vendor spaces with sewage.

About the contract and organisational information

  1. After mutual confirmation, the organiser of the festival and the vendor will conclude a contract describing the rights and obligations of both parties. Following that we ask the vendors to pay the participation fee on the basis of an invoice. The space is guaranteed after the invoice has been paid. The contract is annulled and the space is given to another vendor when the invoice has not been paid 14 days before the festival.
  2. The vendor can give up the contract for free up to two weeks before the festival. The participation fee is not reimbursed when the vendor gives up the contract less than 14 days before the festival.

Application round is over.

Additional information:

Janeli Puusaag, producer, contact person for food vendors – janeli@telliskivi.cc

Raimo Matvere, lead manager – streetfood@telliskivi.cc